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eLABORate: USCIS Issues New Version of the Form I-9

March 18, 2013

The United States Citizenship and Immigration Service issued a new version of the Form I-9 on March 8, 2013. Although employers should begin using the new version of the Form I-9 right away, older forms dated 2/2/09 and 8/7/09 will be accepted until May 7, 2013. After May 7, 2013, only the new version of the Form I-9 will be accepted. The revision date is on the lower left corner of the form.

The newly revised Form I-9 makes several improvements designed to minimize errors in form completion. The key revisions to Form I-9 include:

  1. Adding data fields, including the employee's foreign passport information (if applicable) and telephone number and email address.
  2. Improving the form's instructions.
  3. Revising the layout of the form, expanding the form from one to two pages (not including the form instructions and the List of Acceptable Documents).

USCIS has stated that employers must use the new Form I-9 immediately; however, USCIS recognizes that some employers may need additional time to make necessary updates to their business processes to allow for use of the new Form I-9. Accordingly, USCIS is providing employers 60 days to make necessary changes. USCIS believes that the 60-day period will help alleviate the burden that immediate implementation of the newly revised Form I-9 would have imposed on employers. 

Employers do not need to complete the new Form I-9 for current employees for whom there is already a properly completed Form I-9 on file, unless re-verification applies. Employers may access the new Form I-9 online by visiting the USCIS website at www.uscis.gov/files/form/i-9.pdf.